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Purchasing Coordinator

Full-Time

Norman, OK

Position Purpose:

  • Assist in the Coordination of activities associated with the purchasing of materials and supplies for the company in accordance with cost, quality, and delivery.

  • Seek out, negotiate, and administer subcontracts for all construction services.

Essential Duties & Responsibilities:

  • Safety Awareness is a number one priority.

  • Follow-up on bid requests for current projects.

  • Obtain estimates on projects, while ensuring the proper materials are used.

  • Coordinates activities involved with procuring goods and services, such as raw materials, tools, parts, supplies.

  • Check figures, postings, and documents for correct entry, mathematical accuracy, and proper codes in Builder Trend.

  • Assist with the necessary information, material, and labor to onsite superintendent to make sure that he/she can complete the job on time.

  • Assist in creating and updating purchase orders. Assist in updating purchase orders as pricing changes.

  • Works in coordination with supervisor returning items to ensure proper credits are allocated.

  • Keep track of bulk inventory for our purchasing management department.

  • Seek out cost reduction opportunities.

  • Updating report progress to upper management in an email or current progress.

  • Assist in estimating/budgeting.

  • Update cost on PO’s and catalog.

  • Assist in doing take offs such as hardware & lighting.

  • Reconcile invoices to match PO’s.

  • Update selection sheets into Builder Trend.

  • Assist in quality control on jobs in progress.

  • Other duties as assigned.

Knowledge / Skills / Abilities:

  • Proven leadership skills and ability to delegate work.

  • Great communication and customer service skills.

  • Exceptional time management skills, ability to estimate work effort and time needed for various construction jobs.

  • Follow safety guidelines.

  • Manage multiple projects simultaneously and prioritize based upon upcoming deadlines while working in a fast-paced environment.

  • Ability to learn new software.

  • Ability & willingness to walk job sites.

  • Construction background a plus.

  • Knowledge of construction materials, production processes, quality control, costs, and other techniques for maximizing the effective building of a home.

  • Manage construction contract drafts and bid on projects.

  • Excellent writing skills for budget proposals and various reports requested by management.

  • Excellent technical skills and understanding of construction methods, contracts, and blueprints. Ability to read house plans and plot plans.

  • Work in a team environment where all succeed.

  • Communicate with the responsible parties to ensure quality construction meets company standards.

Qualifications/Prior Experience:

  • High School Diploma required.

  • Bachelor’s degree in Construction Science or related field a plus but not required.

  • Project Management Professional (PMP) certification is preferred but not required.

  • Must have strong mathematics and communication skills.

  • Experience in project management within construction is preferred, not required.

  • Experience as a Purchasing Officer, Purchasing Agent or Buyer is preferred, not required.

  • Proficient in Microsoft office (specifically builder software such as Builder Trend or similar intricate systems) and general computer software.

  • High degree of familiarity with contract, subcontract, and terms and conditions documents is preferred however not required.

  • Strong leadership and management skills.

Work Environment:

  • The work performed is conducted both in an office and on jobsite(s).

  • Must be able to walk, talk, sit, stand, and communicate throughout an 8-hour period.

Disclaimer:

The above statement reflects the general details considered necessary to describe the principal functions of the job identified, and shall not be construed as a detailed description of all the work requirements that may be inherent in the job.

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